Services for Who? Interviews Participants Privacy Notice

Thank you for your interest in taking part in an interview for Inclusion Scotland’s research project ‘Services for Who? Changing attitudes of service designers and deliverers which underpin discrimination experienced by disabled people with other protected characteristics.’ 

In applying for the advertised voluntary position you are providing us with personal information (personal data). Under data protection law, we are obliged to tell you certain things as set out below.  

Who is the data controller?

The data controller is Inclusion Scotland. If you have any questions or concerns about your rights or how we use your data you should contact info@inclusionscotland.org

Why are you collecting my data?

We need this information in order to identify suitable people to fill the advertised role (legitimate interest).  

Special Category Data

We have asked for some information that is called ‘special category data’ under data protection law. This means information such as whether you identify as disabled, and what your status is in relation to the seven protected characteristics. We need your consent to collect this information.  

By voluntarily responding to the advert and providing the requested information, you are: registering interest in the role advertised, identifying yourself as suitable for the role, and consenting to allow us to use your personal information to assess your suitability and to contact you about your interest and availability. 

How will you use my data? 

We will use your personal data to:

• Assess your suitability for the voluntary role you have noted interest in.  
• Contact you in relation to your interest in the advertised voluntary role. 
• Contact you about other ways you can participate in the research project. 

Who will have access to my data?

Persons directly involved in the research project associated with the advertised voluntary role. These are likely to be the Lead Researcher, the line manager of the Lead Researcher, administrative or clerical workers within the same organisation, and any person called upon to advise the above named staff. 

How will my data be stored?

Paper documents will be stored securely in a lockable cabinet, and accessed only by those persons noted above, for the reasons noted above.  

Electronic files will be password protected, and accessed only by those persons noted above, for the reasons noted above. 

How long will my data be kept for?

Original documents or files will be retained for up to six months. You can change your mind about letting us store your personal data at any time – via phone by calling 0131 370 6700 (TypeTalk calls welcome), by emailing info@inclusionscotland.org or by writing to us at:

22-24 Earl Grey Street 

Edinburgh 

EH3 9BN 

How will my data be destroyed?

Paper documents will be destroyed by confidential shredding. Electronic files will be securely deleted. 

What rights do I have regarding my personal data?

If at any point you believe the information we process about you is incorrect, you can request to see this information and have it corrected or deleted. You also have the right to request that we stop processing the data we have collected about you and to withdraw your consent for your data being held and processed.

If you believe we have used your personal data for a purpose other than we have described above, and wish to raise a complaint, you can contact us to have the matter investigated.

If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office by phoning 0303 123 1115, textphone on 01625 545 860, email Scotland@ico.org.uk or write to:

The Information Commissioner’s Office – Scotland

45 Melville Street

Edinburgh, EH3 7HL