Co-production Group Privacy Notice
In responding to the survey you are providing us with personal information (personal data). Under data protection law, we are obliged to tell you certain things as set out below.
Who is the data controller?
The data controller is Inclusion Scotland. If you have any questions or concerns about your rights or how we use your data you should contact email@example.com
Why are you collecting my data?
We are collecting this information in order to demonstrate that the research co-production group for our project Services for who? is a group of disabled people who, together, represent the full range of protected characteristic groups as defined in the Equality Act 2010.
The survey is voluntary and we are only collecting this information with your explicit consent. By taking the survey, you are consenting to us holding the information requested by the survey. The information will be held anonymously.
Special Category Data
The information we have asked for is called ‘special category data’ under data protection law. This means information such as whether you identify as disabled, and what your status is in relation to the seven protected characteristics. We need your consent to collect this information. By taking the survey you are consenting to allow us to hold special category data about you in an anonymised form.
How will you use my data?
We will use your personal data to:
- Create statistics or infographics demonstrating the range of protected characteristic groups which are represented by the research co-production group.
- Tell internal colleagues and external stakeholders, including our funders (Disability Research into Independent Living and Learning programme) about the spread of protected characteristics represented by our research co-production group.
- Publish information about the spread of protected characteristics represented by our research co-production group.
Who will have access to my data?
Persons directly involved in the research project. These are likely to be the Lead Researcher, the line manager of the Lead Researcher, administrative or clerical workers within the same organisation, and any person called upon to advise the above named staff.
Once the data is published, we cannot control who has access to it. However published data will be in an anonymised form, meaning that the data will not be assigned to any specific, named individual(s).
How will my data be stored?
The data will be stored electronically in a password protected computer; and online in a password protected SurveyMonkey account, belonging to Inclusion Scotland.
How long will my data be kept for?
Original documents or files will be retained for up to six months. You can change your mind about letting us store your personal data at any time – via phone by calling 0131 281 0860 (TypeTalk calls welcome), by emailing firstname.lastname@example.org or by writing to us at:
Inclusion Scotland, Hayweight House
23 Lauriston Street
Edinburgh, EH3 9DQ
How will my data be destroyed?
Electronic files will be securely deleted. The online survey will be deleted.
What rights do I have regarding my personal data?
If at any point you believe the information we process about you is incorrect, you can request to see this information and have it corrected or deleted. You also have the right to request that we stop processing the data we have collected about you and to withdraw your consent for your data being held and processed.
If you believe we have used your personal data for a purpose other than we have described above, and wish to raise a complaint, you can contact us to have the matter investigated.
If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the Information Commissioner’s Office by phoning 0303 123 1115, textphone on 01625 545 860, email Scotland@ico.org.uk or write to:
The Information Commissioner’s Office – Scotland
45 Melville Street
Edinburgh, EH3 7HL