Thank you for your interest in working with us. By applying for this volunteer position, you need to provide us with personal information. This is called “Personal Data”.
The Personal Data is looked after by the Data Controller. Personal Data is things like;
- Your Name
- Your Address
Who is the data controller?
The data controller is the organisation or person who holds your personal data. The data controller is Inclusion Scotland.
Why are we collecting your data?
We are collecting your data to find suitable people for the People-led Policy Panel.
This reason we need this information is called legitimate interest. Legitimate interest means we need to have a good reason for keeping information about you.
Some of the information we ask for is called “special category data”. This means it is more private information about you.
This includes things like:
- If you are married
- If you are pregnant or have a young baby
We need your permission to keep this information.
We need a written statement to confirm that we have your permission to hold this information. This is called consent.
We will use this information to make a decision and contact you about your application.
How will we use your data?
We will only use your data:
To find out if you are right for the role.
To contact you about your application.
To contact you about the People-led Policy Panel.
Who will have access to my data?
People in the People-led Policy team. These are currently April O’Neil, Kirsten Maclean and Pauline Nolan.
How will your personal data be stored?
Paper documents will be held in a lockable cabinet. Electronic files will be stored on our computers and password protected.
We use a database called Salesforce to store your personal information. We only use your contact details for this.
We would like to use an e-mail service called MailChimp. We would use this to send out e-mails about the People-led Policy Panel. We need your name and e-mail address to do this.
How long do we keep your information?
We will keep the documents for up 6 months after the end of the project.
How will your data be destroyed?
Paper documents will be destroyed by confidential shredding. Electronic files will be securely deleted.
We will review this privacy notice in February 2023.
What are my rights?
You have a number of rights about your personal data:
You have the right to see the information that we keep about you.
You have the right to correct the information that we have about you.
You have the right to ask that we delete the information we keep about you.
You can contact us by telephone on 0131 370 6700
You can write to us at:
22- 24 Earl Grey Street, Edinburgh, EH3 9BN
If you are unhappy about how we used your data, you can contact the Information Commissioner Office by phoning 0303 123 111 or e-mailing Scotland@ico.org.uk
Or Write to:
The Information Commissioner’s Office – Scotland
45 Melville Street
Edinburgh, EH3 7HL