This is an excellent opportunity for a D/deaf or a disabled person to work in Ministerial Private Offices in the Scottish Government. This role sits at the heart of Government and involves working closely with Scottish Ministers.
Payment: A3 (£19,314 – £21,482)
Accountable to: Scottish Government
Contract: 6 months
The standard full time working week is around 37.00 hours per week. However, we are fully flexible so will consider people on any working pattern.
We operate a flexible working hours’ policy to enable you to adjust your working hours to your needs.
Location: St Andrew’s House, Regent Road, Edinburgh, EH1 3DG. Occasional home working is available.
Closing date: 10.00 a.m. on Friday 1 November 2019
Interviews will be likely to be held during week commencing 18 November 2019.
For more information on the internship programme (including British Sign Language translation) please click here
If you wish to discuss this opportunity further or need a British Sign Language interpreter to complete an application please get in touch via email firstname.lastname@example.org or via Contact Scotland BSL https://contactscotland-bsl.org/. Inclusion Scotland’s contact number: 0131 370 6708.
The Scottish Government is the devolved government for Scotland it’s our aim to create a more successful country, with opportunities for all of Scotland to flourish through continuing sustainable economic growth. With an annual budget of approximately £30billion, we’re responsible for most of the issues of day-to-day concern to the people of Scotland, including health, education, justice, rural affairs, and transport.
This internship offers the opportunity to work as an Office Administrator/ Assistant Private Secretary in Ministerial Private Offices in the Scottish Government. This role sits at the heart of Government and involves working closely with Scottish Ministers.
Ministerial Private Office provide direct support to Scottish Government Ministers through the organising of their diaries and paperwork and providing advice on a range of policy issues relevant to their portfolios. You will have the opportunity to develop a range of administrative skills, support the running of a busy office and gain a keen understanding of what it is like to work with Scottish Ministers. The successful candidate will support the office through management of correspondence, ministerial diaries, administration and logistical support.
Main duties and tasks
- Effectively managing correspondence in and out of the office, using judgement and guidance to decide what type of response is appropriate. Assisting in drafting responses where appropriate.
- Printing relevant papers for meetings for Ministers and senior colleagues, ensuring they are presented in a helpful way.
- Meeting management, including all relevant logistical support, commissioning briefing for Ministers; and working with the team to support these meetings.
- Management of the Ministerial Database, processing of Ministerial Expenses, and management of purchasing for the Private Office.
- General administrative support including organising domestic and foreign travel for team via travel management systems.
You should demonstrate the following in your application:
- Ability to manage your time effectively to meet deadlines, with appropriate support.
- Good attention to detail.
- Ability to work on your own initiative and know when to seek further guidance.
- Proficient in the use of Microsoft packages including Outlook and Microsoft Word with the ability to organise, manage, store and retrieve information using shared storage and IT systems.
- Strong written communication skills.
- Proven track record of working effectively as part of a team.
- Respect confidentiality.
- Have a clear need for the opportunity, and be able to show how it will help you overcome barriers to achieving your career goals. (this is assessed in the sections motivation for applying, skills development, and current employment status.)
- Must define as Deaf or disabled which includes physical, sensory and mental impairments, autistic spectrum, learning disabilities, learning difficulties such as dyslexia or long term health conditions. (You do not need to give details in the supporting statement unless you wish to. If you do, this will not be removed from the application before the shortlisting panel sees it.
Please note that for Scottish Government or Social Security Internships the successful candidate would need to complete pre-employment security checks before a formal offer of employment is issued. This will include a Basic Disclosure Certificate which can be obtained from Disclosure Scotland.
To apply for one of the We Can Work Internships you must define as disabled as under the Equality Act 2010 which defines disability as: someone who has a physical or mental impairment that has a substantial and long-term adverse effect on their ability to carry out normal day-to-day activities.
This may include:
- A physical impairment
- A sensory impairment
- A mental health condition
- A learning difficulty such as dyslexia or dyspraxia
- Learning disability
- Any other disability or impairment
- Diagnosed as HIV positive, or with cancer, multiple sclerosis or other long term chronic condition
- You must also be unemployed, under-employed (meaning that your current employment does not match your skills or required working pattern) and demonstrate a genuine need for the internship opportunity. For more details please see the application pack.
If you would like to discuss this opportunity with the employer prior to submitting your application, please contact: email@example.com
Completed applications to be forwarded by 10am on Friday 1 November 2019 to:
By email: firstname.lastname@example.org
22-24 Earl Grey Street,
Please download and save the following documents:
Job Description: Office Administrator/ Assistant Private Secretary Internship
Candidate Privacy Notice: 2.5 Internship Candidate privacy notice
Equalities Monitoring Form: 2.4 Equalities-Monitoring-Form-2018
Internship Application guidebook: Accessing-Work-Guidebook-PDF