Organisational Comms Expert Consultancy Brief
Inclusion Scotland’s communication needs have changed as we have expanded over the last several years. Our staff team has doubled meaning our outputs have doubled. We increasingly use external comms to deliver our messages to policy-makers and to share them with our members and stakeholders – i.e. comms is becoming more important to our core work. Our communications capacity and functions need to be resourced to meet our current organisational needs. Covid-19 has meant that we have new working from home arrangements for our staff which brings its own challenges as well as opportunities. There is a need to increase our communications capacity to adapt to our new business plan outcomes; hone our core messaging; ensure it’s consistent with our mission and brand, responsive, and accessible.
Inclusion Scotland is looking to increase our communications capacity from one worker and a part-time manager, with an additional position in the long term. Our previous departed CEO did a lot of social media herself and signed off on our own, so we currently therefore have a gap.
In the short-term we need to identify the actions needed so that we can include them in our strategy plan and future funding applications. We have identified the need for a consultant to come in and make specific recommendations around our comms needs and aims as an organisation.
Purpose of the consultancy and key tasks
We are now looking to engage a consultant, for a short consultancy project, with the necessary skills and experience to advise us on what staff resource is needed to improve our comms and make recommendations on how we fill capacity gaps in our communications work, and:
- Deliver a development session to staff on developing a comms strategy for the whole organisation.
- If required, make recommendations what should be included in the job description of any additional comms role to be recruited
- Make recommendations on what should be included in future funding applications regarding the core comms element.
We invite proposals for this work to be submitted to firstname.lastname@example.org – we are hoping to appoint a consultant for this piece of work as soon as possible and no later than Wednesday 9 June 2021.
Delivery format and schedule:
Hours and days can be flexible and proposals should estimate the number of days/ hours needed to complete these tasks, with a suggested maximum of 7 working days, along with your rate. The end of the contract is expected to be August 2021. Working patterns will need to accommodate meeting with various relevant staff and should be agreed between Inclusion Scotland’s Senior Management Team.
You will work from home and can use Microsoft Teams, Zoom, email and telephone to communicate with staff colleagues.
Fee and payment structure:
Hourly/daily rate and payment schedule will be agreed between the consultant and the Senior Manager.
Reasonable expenses will also be met if incurred. Expenses should be itemised, and receipts attached to invoices.
The consultant shall be responsible for their own insurance, national insurance (PAYE) contributions and pension arrangements.
The consultant shall be responsible for their own equipment needed to carry out the work, e.g. computer capable of taking part in meetings, accessing Microsoft Teams/SharePoint, etc.
Inclusion Scotland’s Director of Leadership and Civic Participation has leadership responsibility for comms and the related manager and worker posts sit within this department. She will therefore be the lead contact for the consultant, through whom main points of work shall be agreed and signed off. The consultant will also work with others across the organisation from time to time, including our Senior Management Team who are collectively acting up while we bring on board a new CEO.